In this article, we are discussing about “how to save Outlook Email as PDF” and providing easy & recommended steps to do this. Let’s starts the discussion.
As we know that, electronic document or information is always helpful to have everything which you require in one location like if your electronic information is saved on single folder computer or in the cloud storage. But problem is that, not all the documents in same formats.
Your files can be in the form of Word files, Excel spreadsheets, HTML files, messages stored on your email server. In most of the cases, it is possible to convert your files in PDF formats especially in case with email, it can be converted to portable document PDF file.
“PDF FILE” is another format of file that can be stored alongside Word, Excel and other types of documents in a regular document folder. PDF File can be protected with permissions and passwords means only authorised users can access the file. Now comes to matter, let’s go for “how to save Outlook Email as PDF” steps.
[Tips & Tricks] How to Save Outlook Email as PDF?
This procedure/method is applicable for Outlook 2016 or later
Step 1: Click on “Start” button and type “Outlook” in Windows Search and open “Outlook App”
Step 2: Open the message you want to convert to PDF format of file
Step 3: Now, click on “File Menu > Print”
Step 4: Select “Microsoft Print to PDF” from drop-down list under “Printer” option
Step 5: Then click on “Print”
Step 6: “Save print Outlook As” dialog box appear, navigate to the folder where you want save the PDF files
Step 7: Type the “File Name” and click on “Save”
How to save Outlook Email as PDF? For previous version of Outlook
For versions of Windows earlier than 2010, follow the steps below:
Step 1: Open “Outlook App”
Step 2: Open the message you want to convert to PDF
Step 3: Click on “File Menu > Save As”
Step 3: “Save As” dialog box appear, navigate to the folder where you want to save PDF file
Step 4: Rename the “file name” if you want
Step 5: Click on “Save as Type” and select “HTML” and click on “Save”
Step 6: Now open “Word” and click on “File Menu > Open”
Step 7: Select your saved HTML file
Step 8: Click on “File Menu > Save As”
Step 9: Browse the location where you want to save the file
Step 10: Click on “Save as type” and choose “PDF”
Step 11: Finally, click on “Save” button to save the file into folder you selected
How to save Outlook Email as PDF on Mac?
Step 1: Open “Outlook”
Step 2: Open the message you want to convert to PDF format
Step 3: Click on “File Menu > Print”
Step 4: Click on PDF drop-down menu and select “Save as PDF”
Step 5: Rename the files if you want
Step 6: Navigate to the folder where you want save the PDF file
Step 7: Finally, click on “Save” button
How to save Outlook Email as PDF with Office 2007?
Step 1: Open “Outlook”
Step 2: Open the message you want to save as PDF
Step 3: Place your cursor within the message and press “CTRL + A” to select entire message
Step 4: Press “CTRL + C” to copy the text
Step 5: Open a black WORD document and press “CTRL + V” to paste the document into document
Step 6: Click on “File Menu > Save As”
Step 7: Hover your point over “Save As” and select “PDF or XPS”
Step 8: Type “Filename” and select “Save as type” to “PDF”
Step 9: Under “Optimize for”, select your preferred print quality
Step 10: Click on “Options” to select additional settings and then click on “OK”
Step 11: Finally, click on “Publish” to save PDF file into selected folder.
You may also read: How to Create Signature in Outlook For Windows/Mac/Web
I am sure this article helped you to “How to save Outlook Email as PDF on Windows/ Mac with different versions of Outlook”. You can follow the methods/procedures mentioned above as per your Outlook versions. If you have suggestions or queries, please write on comment box given below.